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Download free Microsoft® Excel® spreadsheet templates, including Invoice Templates, Budgets, Calendars, Schedule templates, Financial Calculators, Forms and Checklists. Whether your are moving home or placing kids to college, getting ready for your retirement or simply trying to. Football World Cup Bracket 2018. Sample Proposals. For Programs to Strengthen Comprehensive School Health. And Prevent Health Problems Among Youth Personnel. Provide the name of the person in each position (if known), the amount each position is paid per year, the percent of time position is paid per year, the percent of time position contributes to this cooperative agreement, the number of months the employee is paid each.
When you host an event, there are a lot of things to monitor. Event budgets are among the most important aspects of event planning and management. Whether it's a large concert performance or a small fundraising event, there are a wide range of expenses and revenues to manage—and without a centralized place to track them, important items can fall through the cracks and push you over budget.
Estimating expenses and revenues accurately is essential for managing a successful event. This is especially true for events that will be held on a recurring basis, such as annual conferences, seminars, or music and arts festivals. In this article, you’ll find event planning budget templates to help keep you on track.
An event budget spreadsheet or worksheet can help you track event expenditures, such as venue rentals, refreshments for attendees, marketing and advertising costs, and travel fees. You can also use it to track incomes, such as ticket sales, vendor payments, merchandise sales, and advertising revenue. In this way, these free event budget templates can help you check planned against actual costs, and verify the accuracy of profit projections.
We've also provided customizable event budget templates in Smartsheet, a work execution platform that empowers you to more efficiently manage event planning efforts with real-time collaboration and process automation.
Event Budget Template
This event budget template for Excel can be used for any type of event. As a more advanced events budget template, it may be used later in the planning process, and/or to calculate expenses for more complex events. It includes a range of expense and revenue categories that can be customized for your specific needs, including venue rental, travel costs, public relations expenditures, event programming fees, vendor expenses and incomes, and ticket and product sales. It also offers charts for visualizing actual versus projected profit and loss, so you can track the accuracy of your event budget forecast.
Download Event Budget Template
Excel | Smartsheet
Event Budget Workbook
This simple event budget template can be used early in the event planning process to jot down expense estimates. It allows you to estimate costs across a variety of categories, including staff wages, venue rentals, marketing and communications expenditures, and attendee services. This event budget worksheet will give you an idea of how much revenue is needed to recoup expenses, what price to charge for admission, and how many tickets must be sold to make a profit.
Download Event Budget Workbook
Excel | PDF | Smartsheet
Party Budget Template
This event planner budget template can be used to plan parties. It contains a variety of categories related to party planning, such as invitation and RSVP card printing, table and chair rentals, decorations, and refreshment costs. It also allows you to plot the difference between your event planning budget and your actual expenses, and displays this information on an easy-to-read chart.
Conference Planning Worksheet
This template for event planning and budgeting is used to calculate costs and incomes for a large conference. It offers a sample event budget for a multi-day conference event, and automatically calculates planned and actual costs for venue rentals, audio-visual equipment, speaker fees, hotel rooms, food and beverages for each day of the conference, printing and signage, and more. Use this worksheet to manage more complex, offsite events that span multiple days, and that involve speakers and guests from a variety of locations.
Download Conference Planning Worksheet
Excel | Smartsheet
Improve Event Budget and Campaign Planning with Smartsheet for Marketing
![Download Free Budget For Youth Football Program Ad Download Free Budget For Youth Football Program Ad](/uploads/1/2/6/3/126317127/866872055.png)
Finding the right template can help you get started planning your event budget, but that’s only one factor to consider for your overall event planning efforts. Look for a solution to manage your event and marketing campaign efforts that provides real-time visibility, access to internal and external stakeholders, and alerts for when your tasks, budget, or campaign are at risk.
Smartsheet is a work execution platform that enables enterprises and teams to get from idea to impact - fast. Extraordinary marketers rely on Smartsheet for campaign management, initiative tracking, content calendars, event management, and more.
Use Smartsheet to boost accountability by maintaining consistency across channels and campaigns, save time with centralized resources, and increase campaign speed to market. Seamlessly connect marketing efforts to ROI, accelerate delivery of marketing initiatives, and improve alignment with internal and external stakeholders.
Try Smartsheet to discover why marketing professionals around the world use it to more effectively track and manage their marketing efforts.
Discover a more collaborative way to plan and track your marketing efforts.
You’ve worked hard, brought your team together, organized an event, and your guests will be arriving soon. When they get there, they need to know what is happening when, but rather than hand out boring itineraries with times and room locations, your event programs ought to reflect the clever design of your event.
However, not everyone is a graphic design whiz. Luckily there are plenty of free or affordable event program design templates. Some of these templates are made for online platforms, while others are for commonly used software programs, such as Microsoft Word and Adobe Photoshop.
I’ve compiled a list of templates you can use to design clean and attractive event programs for all sorts of events, from weddings to musical events, as well as some tips on what to include on your program.
What every event program needs
Whether you decide to build your own event program from scratch or select from the list of templates below, there are key elements every event program should have.
![Spreadsheet Spreadsheet](/uploads/1/2/6/3/126317127/128073884.jpg)
1. Event name, date, and address
Sure, your guests probably know which event they are at, but it helps in terms of branding awareness to make sure that the name sticks. Plus, event programs make for great collectibles once the event is over, especially if it is a memorable occasion. Be sure to include the date of the event for the same reason. As for the address, this especially helps if your event stretches over several days and not all of your attendees are staying in the same place.
2. Event itinerary
Include the times for speakers, sessions, and meals so that your guests can plan out the experience they want at your event.
3. Event sponsors
Sponsorship is all about exposure, so it’s important to give that to anyone that helped make your event possible. What better exposure than free advertising space on the one thing every event attendee will get their hands on?
4. Contact information
Finally, your event program should include all available contact information including relevant email addresses, social media handles, and website addresses so your event guests can find you even after your event has ended. For additional exposure, don’t forget to include any event hashtags so that other guests will find pictures and posts about your event.
Free and affordable event program templates
Canva
via Canva
Canva is an easy-to-use online graphic design program that offers most of their features for free and extra custom branding options for a small price. In addition to the numerous other design templates, this program is loaded with lots of different event program templates stretching from art exhibitions to galas.
I’ve used Canva countless times to build graphics for websites, blog pieces, and social media campaigns. It is the perfect tool for those just starting out in graphic design.
As mentioned before, a free Canva account gives you access to over 8,000 templates, 1 GB of storage, and access for up to ten team members. The “Canva for Work” upgrade, which costs $12.95 per user per month, gives you unlimited storage, allows you to upload your own custom fonts, and increases the photo and template library to over 300,000 options.
For additional information on Canva, here is a short tutorial on using the tool:
Microsoft Word
I was surprised to find just how popular Microsoft Word is for creating event programs. Most results for event program templates come up as Word formatted, rather than other programs such as Microsoft Publisher.
These pre-made templates allow you to simply plug the information you have into the labeled fields and move ahead with any other image alterations you plan to add.
via Microsoft
Here are a few templates to choose from (all templates are free):
Adobe Photoshop
via Graphicfy
Adobe Photoshop is a much more in-depth image manipulation program, but once you grasp the basics, it is a very versatile option. There are plenty of template options to choose from all over the web.
I would go with this option only if your company already has access to Adobe Photoshop, since the pricing for the program errs on the side of expensive.
Using these templates is an easy way to save time rather than building a program design from scratch:
- Graphicfy Event Program Template: Price: $3.95
- Template.net – Price Range: Free – $13
Other places to search for event program ideas and inspiration
If these templates aren’t exactly what you are looking for or you are looking to design your own from scratch, there are other resources out there with ideas and inspirations.
I’ve found a few Pinterest boards that compile event program ideas, pre-made programs to browse through, and DIY programs:
Etsy is great for purchasing affordable, pre-made programs or templates:
Other useful event tools and templates
What are your favorite graphic design tools to use when planning an event? Any tips for use? Be sure to let me know in the comment section below!
We want to make sure that you are up-to-date with the best software tools and resources that will make the most of your event management experience. The Capterra event management blog is full of these software, resource, and template lists that will make your job that much easier. If you enjoyed this piece, be sure to check out these other blog posts:
Looking for Event Management software? Check out Capterra's list of the best Event Management software solutions.